Retreat Experience

WAI RETREAT | JUNE 19-21, 2026 | NASHVILLE, TN

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The Schedule

FRIDAY | ARRIVAL & FOUNDATION

Camp kicks off Friday afternoon with arrival and check-in, followed by dinner together and our Opening Night Session. The evening includes games, live worship, and a teaching focused on identity and laying a strong foundation for the weekend. Campers then break into their assigned small groups to meet their athlete leaders and teammates before heading to cabins for the night.

SATURDAY | GROWTH, COMPETITION & COMMUNITY

Saturday begins with breakfast and a morning session featuring a live Athlete Panel & Q&A, where professional athletes share real stories and answer camper-submitted questions.

The afternoon is packed with team competitions, games, and free time, including sports, tournaments, and lake time. After dinner, campers gather for our Saturday Night Main Session, with worship and a powerful message designed to challenge and encourage. The night ends in small groups—often the most meaningful conversations of the weekend.

SUNDAY | REFLECTION & SEND-OFF

The final morning includes breakfast, a short devotional, and a time of reflection before campers depart by 8:00 AM. Campers leave encouraged, challenged, and reminded of who they are in Christ.

What to bring

To help you prepare, please bring the following items:

Bedding

  • Sleeping bag or bedding

  • Pillow

  • Extra blanket (cabins can sometimes be cool)

Clothing

  • Comfortable clothes for the weekend

  • Comfortable shoes for competitions and activities

  • Swimsuit

  • Shower shoes / flip flops

Personal Items

  • Bible

  • Water bottle

Toiletries

  • Toothbrush & toothpaste

  • Shampoo / conditioner

  • Soap or body wash

  • Deodorant

  • Towel & washcloth

  • Sunscreen

  • Bug spray

Health

  • Any personal medications

  • Allergy medication if needed

Click to download full packing list

Camp Policies & Safety

  • The safety of every camper is our highest priority. Campers are supervised at all times by trained staff and leaders, and structured check-in/out procedures are followed throughout the weekend. Housing, activities, and transportation are managed to maintain secure and accountable environments.

  • All adult volunteers and leaders complete an application and screening process, including background checks. Staff receive training on supervision expectations, communication boundaries, safety protocols, and appropriate conduct with students prior to camp.

  • Medical information is collected during registration. Basic first aid is available onsite, and staff are prepared to respond to health concerns or emergencies. Parents/guardians will be contacted immediately if medical attention beyond routine care is required.

  • Campers are expected to treat others with respect and contribute to a positive, encouraging environment. Disruptive, unsafe, or inappropriate behavior may result in parent contact and possible dismissal from camp.

  • Parents/guardians provide primary contact information during registration. In the event of illness, injury, or emergency, designated contacts will be notified promptly. Camp leadership maintains access to emergency services if needed.

  • Families are asked to disclose medical conditions, allergies, or special considerations during registration so appropriate accommodations can be made when possible. We follow current health guidance and work with families to ensure campers’ safety and wellbeing.

Frequently Asked Questions

  • Refunds are available up to 1 month before the event. After that time, all ticket sales are final and non-refundable.

  • We ask that campers be dropped off and picked up by a parent or family member. If you are unable to do so, please reach out to us in advance so we can coordinate appropriate arrangements.

  • Check-in begins at the scheduled arrival time, and campers should be picked up promptly at departure. Families will receive specific location details, packing lists, and timing reminders before camp.

    We ask that campers be dropped off and picked up by a parent or family member. If you are unable to do so, please reach out to us in advance so we can coordinate appropriate arrangements.

  • Parents and community members interested in volunteering may indicate interest during registration or contact our team directly. All volunteers are subject to screening and approval.

  • Camp is designed for rising Junior and Senior high school boys (typically grades 11–12). Participation is open to athletes of all sports and ability levels.

  • All payments are due in full at the time of ticket purchase. Your registration is confirmed once payment has been completed.

  • Limited scholarship assistance may be available. Families seeking financial support are encouraged to contact us to discuss options confidentially.

  • Campers are placed in small groups led by trained leaders to ensure meaningful engagement and supervision. We maintain appropriate adult-to-student ratios throughout the weekend.

  • If a camper must cancel, notification should be provided as soon as possible. Refunds are handled according to our refund guidelines, and late cancellations may not be eligible for full reimbursement.

For any other questions or concerns, feel free to reach out to us directly at info@waiministries.org